Filing system for paper and the like



Jan. 7, 1930.

FILING SYSTEM Fon 'PAPER A ND THE- LIKE R. c. Filed bot. 22, 1928 annum man I :D

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Patented Jan. 7, 1930 PATENT Fic @131;

ROBERT C. FAY, 0F HOLYOKE, MASSACHUSETTS, ASSIGNOR TO AMEICAN WRITING PAPER COMPANY, INC., 0F HOLYOKE, IIIASSACHUSETTS, A CORPORATION OF DELA.-

WARE

Application led ,October 22, 1928. Serial No. 314,254.

This invention relates to filing systems and is directed more particularly to filing systems Vfor ling and standardizing paper and the like.

The principal object of the invention is the provision of improved means for standardizing and filing paper in a certain way to thereby aid purchasers and users in the selection of papers which are best adapted for 0 the particular uses to which they are to be p Usually purchasers and users of paper select paper in a more or less haphazard way; that is to say, they are inclined to select a certain paperfor some particular purpose because perhaps of its appearance o r because of its cost without due consideration of or a denite knowledge of the adaptability of the paper for the intended use.

It is entirely possible that paper having the most pleasing appearance is not possessed of the most lasting qualities and likewise relatively low priced paper is not necessarily more likely to deteriorate than a relatively higher priced paper so that the selection of paper according to its appearance or its cost alone is likely for many reasons to result in dissatisfaction. According to present day methods in the paper manufacturing art -it is usual to employ various paper-making materials and to provide papers of various substances and weights so that as a result many different kinds or types of papers are to be found.V Among these are papers especially adapted for many different speciiic'and eXacting uses. It is to facilitate the standardization and selection of papers which are most suitable for particular purposes, both from the standpoint ofV durability and economy7 that the novel features of this invention are directed. .'Io aid in a clear understanding of the invention and its mode of operation I shall first refer briefly to some special condiv tions or requirements to which paper is called upon to vmeet or 'comply with. y

Business of to-day is carried on Vand is largely dependent on forms of all kinds. By

forms is meant, letterheads, cards for filing as well as records of all kinds, books, etc. These forms which are usually printed up and used for various purposes comprise temporary, semi-permanent and permanent reccords. These forms which according to the the executives of business organizations may f well require letterheads of a certain paper dierentthan that of the sales department, advertising matter, and records for temporary use call for a certain paper7 records for use over a term of a few years call forpaper with certain lasting qualities, while formsto be kept for much longer periods call for paper of greater lasting qualities, so that for all the different purposes for which forms are to be used it is desirable to employ such a paper as has the particular characteristics that will best adapt it for the special purpose or use. Therefore according to the novel features of the invention, I provide a standardization record filing system for paper wherein forms may be filed according to the many uses for which they are to be put which includes samples orvspecimens of paper and data relating thereto in association therewith to aid in the classifying and selection of a type or kind of paper which will best meet the particular conditions to which thev forms are to meet with.V Having determined the purpose of or the c onditionsunder which a certain form is to be used or rather what it must withstand it is classified accordingly and then placed in a certain section of the file in association with samples of paper and certain data relative thereto. In this way it is possible to determine whether a suitable paper has been selected for a particularform while the classication and filing in connection with thesamples aids linv ordering suitable paper in the future. A y

The invention is adapted for broad application but willv be described in the form at present preferred in connection with the accompanying drawings in which i Fig. 1 is a diagrammatic representation of a filing system embodying the novel features of the invention, and

' Figs. 2 and 3 are'detail isometric views .of f

file folders for the system and shown on a smaller scale than Fig. l.

Referring to the drawings the novel features of the invention will now be described in detail.

The standardization record filing system of the invention comprises in general a plurality of purpose index guides P, a plurality of 'subdivision index guides D and a plurality of form folders F and of sample folders S, which folders are shown at small scale in Figs. 2 and 3.

The elements of the file such as the index guides and folders "are preferably of contrasting colors to facilitate the readyv use of the file and each of these may carry various designating characters and lindicia in order to adapt the file to varying conditions. According to the form of the invention at present preferred the file is arranged as follows:

The index guides P are arranged to divide the file or classify and mainly standardize the forms according to their purpose and may be designated as Letter-heads, Permanent records, Semi-permanent records, Temporary records, Customers records, etc., all as shown. These classifications it will be appreciated maywell be arranged to include all of the forms for the many different purposes common tothe usual business organization.

'.Ihe division index guides D serve to further classify each main classification after the following plan. Executive guide D, Sales guide D and General guide D behind the index guide P labelled Letterheads provide separate subdivisions vfor different kinds or types of letterhead forms. YIt will be readilyv apparent that a different type of paper may and should be used in these several different departments of a business organization. Y

The purpose classifications such as Permanent and Semi-permanent records, Tour porary records, Customer records and Special forms are likewise subdivided with index guides D for diderent types of pa 2er such `as Bond forms, Ledger forms and Card forms. is common to provide forms from several types of paper such as bond, ledgerand card so that it is desirable'to provide indexes for these under the different purpose indexes.

The guides P for classifying the forms according to the purpose for which they are used have been described as have the 4guides D for subdividing the purpose classes into types and I will now describe how the type classifications are furtherclassified and graded by means of the form folders F shown in Fig. 2.

i wording such as Permanent record bond to agree with the main classification. In this It will here be stated that it u way they designate the purpose classification as Well as the type classification to which they belong. As will be seen under Letten heads there are provided folders F for Executive, Sales and General while under Permanent records there are provided folders for Bond, Ledger and Card The form folders in some cases are arranged in sets under the different 'types to indicate what may be called different grades. For instance, the forms under the different types may `be of -dilferent grade and adapted to serve for different periods of time. Under permanentrecords one form of bond paper may be used for a comparatively short time while'anothfer may be used for fifty years or so while stillanotherma'y be used for a hundred or more years. By providing avplurality of folders under the type index ,guides andby marking the folders as A, B and WC, the forms are further classified lin respect to their termof service. Y

The sample `folders shown in Fig. 3 are similar to the form "folders andmay be located throughout Athe file in each section if desired. It Will be noted thatrthe folders F and S have their tabs on opposite upper side edges as is shownV in the diagrammatic view Fig. 1.

In order that Athe vguides and folders of ai' certain group or division` of the 'file may be kept together and placed (in the file in their proper relation, the guides P 'and D and the folders F and Sof the different groups may carry identifying numerals. For instance, all of the guides and folders relating "to Athe Letterhead group at the right in Fig. l may carry a numeral l-,while in the Permanent record group the guides and folders may be marked with the numeral 2, all as shown.

The indicia A, B and C on the folders as above referred to may well designate different grade classes. For instance, there may be three grades A, B and C of bond paper urider permanent'bond forms. L

The mode of operation is as follows Copies of each of the forms used in a business are selected vand sorted according to the purpose for which they are used. forms are placed in their respective form folders under Let-terhe-ads, while Permanent, Semiepermanent and Temporary forms are separated from one another Ainto groups. Each group is further lseparated into 'types such as bond,rledger and( card. Then the types areV sorted to grade thema'ccording to the period ofvtii'ne they are to be used. In this way the forms are classified into purpose, type and grade and filed in their respective folders. A A

TvVith the forms properly, sorted and filed in their respective folders, they may bej compared with the samples in the sample lesfS under their respective classifications so that That is, letterhead the type of paper to be ordered for a particular form may be readily determined.

As will be observed I have provided a filing system wherein forms are classified and standardized according to their purpose, type and grade so that they may be compared with standard specimens which appear in the different classifications to the end that paper for each separate form may be selected which is best adapted to meet the conditions to which said form is subjected.

Various changes may be made in the form of file without departing from the spirit and scope thereof and I prefer therefore to be limited if at all by the appended claims rather than by the foregoing description.

Vhat I claim is:

l. A filing system for standardizing paper comprising in combination, main index guides carrying indicia designating dierent purposes for which paper is adapted and thereby providing a plurality of purpose classes, index guides between said lmain guides carrying indicia designating different types of paper and thereby providing a plurality of type classes insaid purpose classes, a. plurality of folders for paper disposed at the rear of said last-named index guides carrying indicia designating the purpose and type classes with which they are associated and other indicia providing grade classes.

2. A ling system for standardizing paper comprising in combination, main index guides carrying indicia designating different purposes for which paper is adapted and thereby designating a plurality of purpose classes, index guides between said main guides carrying indicia designating dierent types of paper and thereby providing a plurality of type classes in said purpose classes, a plurality of folders for paper disposed at the rear of said last-named index guides carrying indicia designating the purpose and type classes with which they are associated and other indicia designating grade classes, and the index guide of a purpose class, the index guides of the type classes thereof and the folders of the type classes of said purpose class being provided with corresponding indicia. Y

3. A system for ling and standardizing paper forms comprising in combination, a plurality of main index guides each carrying dierent characters indicating different purposes for which paper forms are adapted, a plurality of type guide cards behind each of located and other characters corresponding to the main guides with which said type guide is grouped, the said folders behind each type guide carrying dierent characters indicating different grades of paper of the type indicated on the type guides, and the said main and type guides of a group and the folders behind the type folders of that group carrying similar characters so that the main and type guides and folders may be designated as a section of said system.

ROBERT C. FAY.

said main guides to form separatev groups therewith, said type guides of each group carrying different characters indicating different types of paper adapted for the purpose indicated by the main guide of the group of which they are a part, and a plurality of folders behind each of said type guides each carrying characters corresponding to those of the type guides 1aehind which they are 

